Suppliers to Government
NOTE: There will be a change to invoice processing within DTF Shared Services that will impact suppliers. [More]
The way in which you receive purchase orders for goods and services, submit your invoices and receive payment, is changing for the better. The Whole of Government DTF Shared Services procure to pay solution has been designed to provide business support processes that modernise and automate buying and purchasing outcomes, resulting in more timely payments to our suppliers.
Only two ways to procure goods or services.
Suppliers should verify with the agency buyer upon initial contact, whether the purchase will be made via a purchase order (PO) or corporate credit card (also known as purchasing card or PCard). The process for each of these procure methods are;
1. Purchase Order
- Suppliers receive a purchase order (via email or fax) from the agency buyer.
- Suppliers must ensure that the agencies are informed of their preferred method of receiving Purchase Orders.
- Goods and/or services are delivered as per the purchase order details.
- Invoices must be sent to DTF Shared Services, quoting the purchase order number.
- There are three ways to send an invoice to DTF Shared Services for payment;
- Post: Agency name
c/-DTF Shared Services,
PO Box 591,
Cannington WA. 6987
- Fax: (08) 9258 0303
- Email: business@oss.wa.gov.au
Payment Methods
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The preferred method of payment is using EFT as it is secure, quicker, cheaper and direct to your bank account. Cheque payments will only be used if EFT is not an option.
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To avoid potential delays in payment and to prevent missing out on important notices, please ensure your client (government agency) and DTF Shared Services are advised of any changes to your details.
2. Purchasing Card
- The buy request is placed by the government buyer. Supplier must ensure the following details have been provided by the buyer;
- Buyer Name and Address
- Card Number
- Expiry Date
- Name on Card
- Delivery Date if not point of sale
- Goods and/or services are delivered.
- Tax invoices/receipts sent to the agency card holders not to Shared Services
What agencies are currently rolled into Shared Services
DTF Shared Services currently have a number of agencies that are currently utilising the Shared Services system. For a complete list please visit the section on ‘Our Clients’
Further Information
Shared Services has produced a Quick Reference Guide for suppliers. This reference guide provides you with the information you need to ensure you are paid promptly.
In future, other WA Government agencies will be adopting the DTF Shared Services environment. The Agency Roll-In Schedule will give you the latest information on when agencies will be rolling-in to DTF Shared Services.
Further information regarding common use arrangements and other useful information for suppliers can be found on the Government Procurement Website.
Suppliers
